Tenant communication, lease renewals, maintenance coordination, and owner reporting — automated across your entire portfolio.
ROI: Eliminates a property management coordinator role ($40K–$55K/yr). Lease renewal automation reduces vacancy costs. Maintenance coordination improves tenant retention by ensuring rapid response to requests.
Mission Control Snapshot
Your deployment includes specialized agents, defined handoffs, and a real-time operator view of current workflows.
What We Automate
These aren't generic workflows. Every automation below is built specifically for how Property Management businesses operate.
When a tenant lease is expiring in 90 days, your renewal agent sends a personalized renewal offer, handles negotiations and follow-up, and if the tenant is not renewing, initiates the move-out and unit-turn coordination sequence automatically.
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Tenant maintenance requests received via text, email, or portal trigger immediate acknowledgment, vendor dispatch coordination, scheduling confirmation to the tenant, and completion follow-up with owner notification.
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Rental inquiries from Zillow, Apartments.com, and your website receive immediate responses. Your acquisition agent qualifies income and rental history requirements, schedules showings, and manages the application and screening process.
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Your operations agent generates monthly financial summaries for each property owner — rental income, maintenance expenses, vacancy status — and delivers them automatically with occupancy trend analysis.
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Rent payment reminders are sent 3 days before due. Late payments trigger escalating sequences at 1, 5, and 10 days past due. Collections escalation and legal notice preparation begin at 15 days with owner notification.
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AI Team Structure
Each agent has a defined role, specific capabilities, and clear success metrics — working in concert to cover your entire operation.
Responds to all rental inquiries immediately. Qualifies applicants. Schedules showings. Manages the application pipeline.
Tracks all lease expiration dates. Initiates renewal conversations. Manages move-out coordination for non-renewals.
Handles tenant maintenance requests 24/7. Dispatches vendors. Confirms scheduling. Reports to owners.
Manages rent reminder sequences. Escalates late payments. Prepares collections documentation.
Generates and delivers monthly owner reports. Provides portfolio performance updates. Manages owner communications.
Agent Communication Flow
Integration Stack
Your AI workforce integrates with the platforms your Property Management business already runs on. No rip-and-replace required.
Need a custom integration? If your business runs on proprietary systems or internal tools, we build custom integrations to any API, webhook, or database. Talk to our engineering team →
Real Examples
Real-world prompts your agents process daily — automatically, 24/7.
"Tenant at Unit 4B, 1420 Oak Street just submitted a maintenance request — HVAC not cooling. Acknowledge immediately and dispatch an HVAC vendor."
"Lease for Unit 7C expires in 75 days. Send a renewal offer with a 3% increase and track the response."
"Generate the April owner report for the Westside Portfolio — 12 units. Include rental income, maintenance costs, and vacancy status."
Request a demo tailored to your industry. We'll show you real workflows, real integrations, and real outcomes from companies like yours.