Inbound response, seasonal campaigns, dispatch notifications, and review generation — running 24/7 without a dispatcher.
ROI: Replaces a full-time dispatcher and marketing coordinator ($6,500/mo in salaries). Agent team runs 24/7 at a fraction of the cost with zero sick days.
Mission Control Snapshot
Your deployment includes specialized agents, defined handoffs, and a real-time operator view of current workflows.
What We Automate
These aren't generic workflows. Every automation below is built specifically for how HVAC & Home Services businesses operate.
When a form is submitted on your website, your AI intake agent responds via SMS and email within 90 seconds, qualifies the lead by service type, urgency, and zip code, and books a technician directly in Jobber or ServiceTitan.
Includes
Pre-season AC and heating maintenance campaigns — your AI pulls existing customers from CRM, segments by last service date, fires personalized email and voicemail drops, and books tune-ups without human involvement.
Includes
After every completed job in Jobber or ServiceTitan, your reputation agent sends SMS and email requesting Google and Yelp reviews. Negative reviews receive an immediate apology with callback offer.
Includes
Estimates sent but not signed trigger a 3-touch follow-up: email on day 1, SMS on day 3, voicemail on day 7. Unresponsive leads are tagged and enrolled in a long-term nurture list automatically.
Includes
When a technician is assigned in ServiceTitan, your customer receives an automated SMS with the tech's name, photo, and ETA. A post-service survey is sent within 4 hours of job completion.
Includes
AI Team Structure
Each agent has a defined role, specific capabilities, and clear success metrics — working in concert to cover your entire operation.
Scrapes Google Maps and Angi Leads daily for new prospects. Enriches with Apollo. Feeds pipeline into GoHighLevel.
Handles 100% of inbound calls, texts, and forms. Qualifies leads in real time. Books appointments in ServiceTitan.
Manages all post-quote and post-visit sequences. Sends review requests. Handles reschedule flows.
Runs seasonal outreach campaigns. Segments customer list by last service date and equipment age.
Monitors Google and Yelp daily. Auto-responds to reviews. Escalates 1–2 star reviews to owner via Slack.
Agent Communication Flow
Integration Stack
Your AI workforce integrates with the platforms your HVAC & Home Services business already runs on. No rip-and-replace required.
Need a custom integration? If your business runs on proprietary systems or internal tools, we build custom integrations to any API, webhook, or database. Talk to our engineering team →
Real Examples
Real-world prompts your agents process daily — automatically, 24/7.
"Form submission — AC unit not cooling, homeowner in zip 77001. Respond in 90 seconds, qualify, book a technician for tomorrow."
"Pull all customers who had HVAC service more than 8 months ago. Launch pre-season maintenance campaign."
"1-star Google review just posted. Draft a professional response and notify the owner via Slack immediately."
Request a demo tailored to your industry. We'll show you real workflows, real integrations, and real outcomes from companies like yours.