Lead generation, bid automation, subcontractor management, and billing — your AI team handles project operations from initial contact to final invoice.
ROI: Eliminates a project coordinator role ($50K–$65K/yr). Bid follow-up automation increases close rate by 15–25%. Invoice automation reduces average collection time from 45 to 21 days.
Mission Control Snapshot
Your deployment includes specialized agents, defined handoffs, and a real-time operator view of current workflows.
What We Automate
These aren't generic workflows. Every automation below is built specifically for how Construction & Contractors businesses operate.
When a bid is requested, your proposal agent sends a pre-bid questionnaire, compiles project details into your bid template, generates a proposal via PandaDoc with DocuSign, and follows up automatically at 48 hours, 1 week, and 2 weeks.
Includes
Your lead agent scrapes Google Maps and DataAxle for GCs, developers, and property managers in target regions, enriches via Apollo.io, and sends personalized cold outreach referencing recent permits pulled from public permit data APIs.
Includes
When a project is awarded, your subcontractor coordinator sends bid requests to your approved sub list, tracks responses, compares bids, notifies the PM of the lowest qualified bids, and issues purchase orders via Procore or Buildertrend.
Includes
At every project milestone — foundation, framing, drywall — your client communication agent sends an update email with photos from Procore, tracks punch list items, and schedules inspections automatically.
Includes
When a milestone is complete, your billing agent generates an AIA-format invoice, delivers it with a lien waiver via DocuSign, sends payment reminders at 15 and 30 days, and files a preliminary notice if unpaid at 45 days.
Includes
AI Team Structure
Each agent has a defined role, specific capabilities, and clear success metrics — working in concert to cover your entire operation.
Manages pre-bid qualification, proposal generation, and follow-up sequences for all pending bids.
Issues bid requests. Tracks sub responses. Compares bids. Issues POs.
Sends milestone updates, photo reports, and punch list summaries to owners and GCs.
Manages invoice creation, delivery, lien waiver tracking, and payment reminder sequences.
Monitors daily reports for budget variance. Tracks material deliveries. Flags schedule risks to PM.
Agent Communication Flow
Integration Stack
Your AI workforce integrates with the platforms your Construction & Contractors business already runs on. No rip-and-replace required.
Need a custom integration? If your business runs on proprietary systems or internal tools, we build custom integrations to any API, webhook, or database. Talk to our engineering team →
Real Examples
Real-world prompts your agents process daily — automatically, 24/7.
"New bid request for a $2.4M commercial remodel in Austin. Send pre-bid questionnaire and prepare proposal template."
"Project milestone: framing complete at 4521 Commerce Blvd. Send client update with photos from Procore and schedule inspection."
"Invoice #782 for $84,000 is 32 days past due. Send a formal payment demand and prepare preliminary notice documentation."
Request a demo tailored to your industry. We'll show you real workflows, real integrations, and real outcomes from companies like yours.