Lead response, service reminders, trade-in valuation, and CSI management — your AI team handles every customer touchpoint, 24/7.
ROI: Replaces a BDC team of 2–3 agents ($35K–$45K each). Response time drops to 60 seconds (industry data shows 10x conversion increase for sub-5-minute response). Service retention revenue increases 15–20%.
Mission Control Snapshot
Your deployment includes specialized agents, defined handoffs, and a real-time operator view of current workflows.
What We Automate
These aren't generic workflows. Every automation below is built specifically for how Auto Repair & Dealerships businesses operate.
AutoTrader, Cars.com, and website leads receive a response within 60 seconds via SMS and email. Your lead agent qualifies make/model interest, trade-in, and financing status, then books a showroom appointment or virtual walk-around via Calendly.
Includes
Vehicle service records in your DMS trigger automatic next-interval reminders — oil changes, tire rotations, brake checks. SMS and email at 30 days before due, direct booking, and vehicle-ready alerts keep your service bay full.
Includes
When a customer submits trade-in information, your valuation agent pulls KBB and Manheim Market Report values instantly, sends an estimate with a range, books an in-person appraisal, and follows up if they don't show.
Includes
Within 24 hours of deal close, your reputation agent sends a CSI survey, directs satisfied customers to Google and DealerRater reviews, and immediately flags low CSI scores to the sales manager via Slack.
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Customers who declined warranty or GAP in F&I receive an educational email 2 weeks post-purchase explaining the benefits, with an offer to reconnect with the F&I manager. Uptake is tracked and reported to management.
Includes
AI Team Structure
Each agent has a defined role, specific capabilities, and clear success metrics — working in concert to cover your entire operation.
Handles all inbound digital leads within 60 seconds. Qualifies and books appointments around the clock.
Manages service reminder sequences. Books appointments. Sends vehicle-ready alerts. Handles service follow-up.
Monitors private seller listings for acquisition opportunities. Manages purchase inquiry outreach.
Sends CSI surveys. Monitors and responds to all online reviews (Google, DealerRater, Cars.com).
Manages post-visit financing follow-up. Delivers payment estimates. Schedules finance conversations.
Agent Communication Flow
Integration Stack
Your AI workforce integrates with the platforms your Auto Repair & Dealerships business already runs on. No rip-and-replace required.
Need a custom integration? If your business runs on proprietary systems or internal tools, we build custom integrations to any API, webhook, or database. Talk to our engineering team →
Real Examples
Real-world prompts your agents process daily — automatically, 24/7.
"New lead from AutoTrader — 2023 F-150, cash buyer, trade-in. Respond in 60 seconds, qualify, book a showroom appointment."
"Pull all customers due for an oil change in the next 30 days. Launch the service reminder campaign across SMS and email."
"CSI score of 3/10 just came in for deal #8847. Alert sales manager via Slack and draft a recovery outreach to the customer."
Request a demo tailored to your industry. We'll show you real workflows, real integrations, and real outcomes from companies like yours.